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| Date Asked: 06/18/2018 | Date Answered: 06/22/2018 |
| Poster: Jessica Marquier | Company: Keolis |
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Question:
How will other Respondents be scored relative to the Respondent with the lowest Cost Proposal? |
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Answer:
RIDOT will use the following formula to determine the Cost Score of each Respondent: [ Cost Score = 30 x ( Lowest Respondent’s Total Project Cost / Respondent’s Total Project Cost ) ]. Please note that as described in the RFP, only Technical Submissions that achieve a minimum score of 55 out of 70 possible Technical Points will advance to the Cost Evaluation phase. In accordance with Addendum No. 4, Cost Evaluation will be based on the Total Project Cost (Phases I-IV). |
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| Date Asked: 06/18/2018 | Date Answered: 06/22/2018 |
| Poster: Jessica Marquier | Company: Keolis |
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Question:
Will the Respondent with the lowest total cost receive the maximum points for its Cost Proposal? |
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Answer:
See description of scoring formula above. |
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| Date Asked: 06/18/2018 | Date Answered: 06/22/2018 |
| Poster: Jessica Marquier | Company: Keolis |
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Question:
Please clarify what is meant by “testing under adverse weather conditions”. Is the expectation that Phase I Testing and Approval will require testing in multiple seasons? |
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Answer:
Phase I testing will include all feasible adverse weather testing. Feasibility will be based on the seasonal timing of Phase I and weather conditions experienced. Given the weather patterns in New England, Phase I will likely include cold weather. Adverse weather conditions that are not tested during Phase I that may challenge the safe operation of the Vehicle(s) will require testing without public ridership during Phase II as described on Page 22 of the RFP. |
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| Date Asked: 06/18/2018 | Date Answered: 06/22/2018 |
| Poster: Jessica Marquier | Company: Keolis |
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Question:
What is your expectation for the duration (i.e. weeks/months) of the Phase I Testing and Approval? |
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Answer:
The State is looking for respondents to describe their proposed timeline and duration for the completion of the entire Proposal, including Phase 1 Testing and Approval for which specific requirements are described on Page 21 of the RFP. RIDOT aims to complete Phase I within 90 days of contract award. |
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| Date Asked: 06/18/2018 | Date Answered: 06/22/2018 |
| Poster: Jessica Marquier | Company: Keolis |
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Question:
Please clarify the expected timeline (weeks/months) between bid submission and selection of the Vendor. Do you have a specific target date for beginning Phase I Testing and Approval? |
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Answer:
Although the timeline between Proposal submission and selection of the Vendor(s) is unknown at this time and may vary due to the factors described in Section VIII. EVALUATION AND SELECTION and Section IX. CONTRACT AWARD of the RFP, barring unforeseen circumstances the State aims to select a Vendor(s) within three (3) months after the Proposal due date. A specific target date for the beginning of Phase I Testing and Approval has not been established yet and will depend on the timing necessary for contract development and Vendor readiness. |
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| Date Asked: 06/04/2018 | Date Answered: 06/14/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Conflicts Disclosure Policy - Would RIDOT accept one Conflicts Disclosure Statement form from the authorized signer of the proposal as a representative of the firm? Please clarify whether bidders are to complete this form for all officers, board members, and so on. |
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Answer:
RIDOT will not accept one Conflict Disclosure Statement form from the authorized signer of the proposal as a representative of the firm. RIDOT requires that all individuals working on or involved in decision making on the project complete the Conflicts Disclosure Statement. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Page 7 of 33, “Proposal Format.” Please clarify which registrations and/or certifications are required for submission with the technical proposal. |
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Answer:
The registrations and certifications required for submission with the technical proposal include the RIVIP Bidder Certification Form and all other Forms listed under Section IV. ADDITIONAL REQUIRED FORMS (Page 6 of the RFP). |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Page 7 of 33, “Proposal Format.” Please confirm tabs do not count towards the 25-page limit. Please also clarify whether bidders ought to separate each proposal response section with tabs. |
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Answer:
Exhibits, which shall be tabbed and included in the bound submission, will not be counted towards the 25 page limit. Respondents may use tabs to separate each response section if they wish, as long as the entire technical proposal is bound in a single volume, includes a table of contents, and complies with all other requirements as described on Page 7. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Page 7 of 33, “Proposal Format.” Please clarify which exhibits are referenced here. Are these the forms which compose pages 35-43 of the PDF RFP document? |
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Answer:
The various forms included with the RFP (pages 35-43) must be completed and submitted by the Vendor, and should be treated as exhibits separate from (attached to) the 25-page Technical Proposal. Resumes should also be included with these exhibits. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Page 6 of 33, “Additional Required Forms.” Please confirm bidders should use the W-9 form contained within the RIFANS Supplier Registration Package. Please also confirm no additional forms contained within the RIFANS Supplier Registration Package are required for submission with proposals. |
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Answer:
Respondents should use the W-9 form contained within the RIFANS Supplier Registration Package. No additional forms contained within the RIFANS Supplier Registration Package are required for submission with proposals. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Can you provide guidance on how to complete Year 2 and 3 costs without knowing how many other additional vehicles and/or routes with corresponding service hours, may be added? |
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Answer:
The Year 2 and Year 3 costs submitted with the RFP will provide the basis for further negotiation and must be based on the Vendor’s overall approach for the continuation/expansion of the Service. The Vendor must prepare and submit an Assessment Report relative to the overall viability of the provided service, including recommended adjustments for Year 2 of Operations and the scalability of the proposed solution to other districts within the City of Providence and/or Rhode Island in general, 90 days prior to the completion of the First Year of Operations. The Assessment Report and the previously submitted cost information for Year 2 will serve as the basis for negotiations for any extension of services beyond Year 1. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Phase III – Vendor Identified Deliverable and Cost – can you please provide direction and clarification on what costs are to be indicated here, and is this a total or daily cost? |
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Answer:
The intent of “Vendor Identified Deliverable and Cost” is to provide Respondents with the flexibility of identifying and including additional elements beyond the minimum required Scope of Work that RIDOT is looking for. RIDOT will revise the Cost Matrix to notate that Respondents can use and add such additional line items if they need to break down their proposal further, and the revised matrix will be included in a forthcoming Addendum. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Phase III – Traveler and Customer-Facing Information – can you please provide direction and clarification regarding what costs are to be indicated here? |
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Answer:
The Scope of Work includes several Traveler and Customer-Facing Information requirements. It is up to the Respondents to propose the appropriate solutions that will satisfy the intent of the Scope of Work. The costs for these services are to be included in the separate line item provided. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Phase III – Operations – both Phase I and Phase II ask for total cost of the phase but Phase III asks for daily cost of the operation. Is there a place on the price page to provide a total cost for all Phases? |
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Answer:
RIDOT will revise and include in a forthcoming Addendum the Cost Matrix to provide a place for Respondents to provide a total cost for all Phases. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Phase II d and e – Vendor Identified Deliverable and Cost – What does this pertain to and how does it differ from Phase II – Testing and Approval? |
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Answer:
The intent of “Vendor Identified Deliverable and Cost” is to provide Respondents with the flexibility of identifying and including additional elements beyond the minimum required Scope of Work that RIDOT is looking for. RIDOT will revise the Cost Matrix to notate that Respondents can use and add such additional line items if they need to break down their proposal further, and the revised matrix will be included in a forthcoming Addendum. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Stakeholder Engagement – Rides are to be provided to stakeholders – Is this a one day demo or several days/weeks in which rides are to be providing rides? Please provide clarification on the expectation of rides to be provided as a part of Stakeholder Engagement. |
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Answer:
As noted on Page 21 of the RFP, the Vendor will work with RIDOT to conduct tours/demonstrations and offer rides for stakeholders at QBP prior to the delivery of the Vehicle to the actual service location. At minimum this would be a one-day demo, but could be up to several days/weeks, depending on the needs or wishes of the partners and stakeholders at that time. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
The weekend Public Showcase Event in Phase II - does this also involve protection of traffic and police details? |
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Answer:
Yes. The Vendor will be responsible for traffic controls and police details that may be necessary for the Public Showcase Event. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
What costs are associated with “protection of traffic and police details, etc.” during Phase I and Phase II and how should they be priced? |
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Answer:
The Department acknowledges that actual costs for traffic control and police details may be variable and outside the ultimate control of the Vendor. However, the Vendor should make their best estimate for such costs. |
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| Date Asked: 05/30/2018 | Date Answered: 06/06/2018 |
| Poster: Jeff Peterson | Company: First Transit |
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Question:
Page 8 of 33, “Staff Qualifications” and “Sub-Contractor(s).” Please confirm required resumes for prime and subcontractor key personnel do not count towards the 25-page limit to enable bidders to provide the detail requested. |
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Answer:
Resumes will not be counted towards, and should be treated as Exhibits (attachments) to, the 25-page limit of the Technical Proposal. |
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| Date Asked: 05/24/2018 | Date Answered: 05/24/2018 |
| Poster: Alisyn Malek | Company: May Mobility |
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Question:
Is it possible to delay the due date of the proposal? |
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Answer:
Yes. To give potential respondents additional time to prepare submissions, the due date for submission of responses to this RFP has been extended to JULY 13, 2018 at no later than 11:30 A.M. This Q & A Forum will disable seven (7) FULL CALENDAR DAYS prior to the extended RFP due date; therefore questions will now be accepted up to and including 12:00 P.M. NOON on JULY 5, 2018. This information has been included in Addendum No. 1 for this RFP, which is available on the RI Division of Purchases website at http://www.purchasing.ri.gov/. Please routinely check the RI Division of Purchases website for updates and Addenda associated with this RFP. |
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| Date Asked: 05/11/2018 | Date Answered: 05/17/2018 |
| Poster: Kelsie | Company: CJIS GROUP, LLC |
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Question:
What vendors provided responses to the Connected and Autonomous Vehicles and Other Innovative Transport System Technologies RFI#7553496 from 2017? |
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Answer:
A list of respondents to the Connected and Autonomous Vehicles and Other Innovative Transport System Technologies RFI#7553496 is available on the State of Rhode Island Division of Purchases website. Visit http://www.purchasing.ri.gov/RIVIP/Quotes/7553496.pdf to see the list. |
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| Date Asked: 05/11/2018 | Date Answered: 05/17/2018 |
| Poster: Kelsie | Company: CJIS GROUP, LLC |
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Question:
Who is the technical contact and/or project manager for the Innovation Partnership Autonomous Vehicle Mobility Challenge? |
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Answer:
The project lead for this project is Julia Gold, Chief, Sustainability, Autonomous Vehicles, and Innovation at RIDOT. |
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| Date Asked: 05/11/2018 | Date Answered: 05/17/2018 |
| Poster: Kelsie | Company: CJIS GROUP, LLC |
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Question:
Has the Department allocated funding for the Innovation Partnership Autonomous Vehicle Mobility Challenge yet? If so, through which source (budget, CIP, state/federal grant etc)? |
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Answer:
Yes, RIDOT is utilizing federal research funds for this project. |
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| Date Asked: 05/11/2018 | Date Answered: 05/17/2018 |
| Poster: Kelsie | Company: CJIS GROUP, LLC |
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Question:
What is the estimated cost of the Innovation Partnership Autonomous Vehicle Mobility Challenge effort? |
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Answer:
RIDOT classifies this project as a Public-Private Partnership, and as such has no desire to constrain the project with a pre-determined cost. An estimated cost is not being provided at this time. |
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| Date Asked: 05/11/2018 | Date Answered: 05/17/2018 |
| Poster: Kelsie | Company: CJIS GROUP, LLC |
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Question:
Type your questions here. |
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Answer:
No question asked, so no answer provided. |
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| Date Asked: 05/03/2018 | Date Answered: 05/08/2018 |
| Poster: Jennifer Fox | Company: Kaplan Kirsch and Rockwell |
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Question:
Will a separate RFP be released for counsel services? |
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Answer:
At this time, a separate RFP is not planned to be issued for counsel services associated with this solicitation. |
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