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| Date Asked: 06/20/2018 | Date Answered: 06/20/2018 |
| Poster: kimberly vadenais | Company: RIDOT |
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Question:
Will RIDOT consider extending the due date for Proposals? |
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Answer:
Yes. Based upon the revisions in Addendum #4, the due date has been changed to June 29, 2018 at 2:00 pm |
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| Date Asked: 06/13/2018 | Date Answered: 06/14/2018 |
| Poster: Patricia Teeter | Company: Pare Corporation |
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Question:
The list on page 13 for subconsultants includes "Certificate of Authorization." Some of our subs have indicated that they are not required to have this. Do we need to indicate somewhere that these are not included, or just leave it out if not applicable? |
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Answer:
Pursuant to the provisions of the Rhode Island registration law regarding engineering R.I. Gen. Laws § 5-8-1 et seq., any firm who practices or offers to practice engineering within the State of Rhode Island must obtain a certificate of authorization to do so prior to practicing or offering to practice engineering in this State. If a sub-consultant will not be performing engineering tasks they are not required to have a Certificate Authorization. |
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| Date Asked: 06/12/2018 | Date Answered: 06/15/2018 |
| Poster: Tom Pechillo | Company: BL Companies |
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Question:
Can you please clarify why RIDOT requires that it be named as an additional insured under our Professional Liability Insurance and Workers’ Compensation Insurance policies? RIDOT employees are not our employees, and therefore they do not belong on our workers’ compensation insurance. Also, professional liability insurance is designed to pay third parties for our negligent acts. If RIDOT is added to our professional liability insurance, it would be as if RIDOT were filing a negligence claim against themselves. We respectfully request that RIDOT remove the additional insured requirements from these two specific types of policies. |
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Answer:
The insurance requirements in Section VI of the RFP are RIDOT policy. |
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| Date Asked: 06/12/2018 | Date Answered: 06/15/2018 |
| Poster: Shanila Aslam | Company: AI Engineers, Inc. |
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Question:
Will the Department consider granting a 2 week extension for this submission given the coordination required in vetting and assembling the various subconsultants for specialty disciplines listed on page 7 of the RFP? |
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Answer:
RIDOT is not considering extending the due date at this time. |
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| Date Asked: 06/12/2018 | Date Answered: 06/14/2018 |
| Poster: Shanila Aslam | Company: AI Engineers, Inc. |
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Question:
Can Bridge Load Rating be considered under Complex Bridge Design? |
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Answer:
No |
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| Date Asked: 06/12/2018 | Date Answered: 06/14/2018 |
| Poster: Shanila Aslam | Company: AI Engineers, Inc. |
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Question:
Can the experience on a person’s resume only go as far back as 5 years (page 14 under Staff Qualifications) or is this what the Department considers “recent experience”? |
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Answer:
Recent experience is within the past 5 years. Qualifications should include all comparable experience. |
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| Date Asked: 06/12/2018 | Date Answered: 06/14/2018 |
| Poster: Shanila Aslam | Company: AI Engineers, Inc. |
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Question:
Are we to submit the W-9 as an unbound document in the Original Technical proposal? If we are required to bind it then do we include it in Section 1 UNDER “Required Forms” as the placement of the form is not clear under the “Proposal Organization” section on page 13. |
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Answer:
Submit one unbound W-9 form placed on top of the Proposals |
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| Date Asked: 06/12/2018 | Date Answered: 06/14/2018 |
| Poster: Shanila Aslam | Company: AI Engineers, Inc. |
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Question:
Is the “Task Order Selection Criteria” on page 20 of the RFP meant to be addressed in the Technical Proposal or is it strictly for a selected Consultant and when they are pursuing a specific Task Assignment after their selection? If so, does the answer to the question posted on 6/7/18 regarding Approach & Schedule still hold? |
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Answer:
The “Task Order Selection Criteria” on page 20 will be utilized for Task Order selection only. The Technical Proposal Selection Criteria beginning on Page 17 will be utilized to evaluate the Technical Proposals. |
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| Date Asked: 06/12/2018 | Date Answered: 06/14/2018 |
| Poster: Shanila Aslam | Company: AI Engineers, Inc. |
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Question:
Does each subconsultant Technical Lead have to have a RI PE/PTOE/LS/RLA (as applicable to their discipline) or will it suffice if the overall Lead Design Manager has a RI PE? |
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Answer:
The overall Lead Design Manager must have a RI PE |
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| Date Asked: 06/12/2018 | Date Answered: 06/15/2018 |
| Poster: Shanila Aslam | Company: AI Engineers, Inc. |
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Question:
On page 15 under “Sub-Consultant Qualifications”, does the term “Project Manager” refer to a given subconsultant’s Project Manager/Technical Lead or the overall Project Manager for the Team. |
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Answer:
Yes, on page 15 under “Sub-Consultant Qualifications”, the term “Project Manager” refers to the Sub-consultant’s Project Manager/Technical Lead. |
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| Date Asked: 06/12/2018 | Date Answered: 06/14/2018 |
| Poster: Shanila Aslam | Company: AI Engineers, Inc. |
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Question:
As a followup to the question posted on 6/8/18, if we were to start the page count from Section 2 through to Section 3, do we not page number the Subconsultant Transmittal Letter (which is not supposed to be included in this count) but then page number the subconsultant Resumes and subconsultant Current Workload (which are part of this count)? If so, then there will be some pages in Section 3 that will have a page number and some won’t, if we were to organize the proposal as laid out on page 13 of the RFP. Is this acceptable to the Department? |
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Answer:
That is acceptable. As stated previously, the 30 Page "limit" is a guideline. |
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| Date Asked: 06/08/2018 | Date Answered: 06/12/2018 |
| Poster: Tom Pechillo | Company: BL Companies |
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Question:
Does RIDOT have a preference in how the 30 pages should be numbered or otherwise identified? Due to the requirements in how the sections of the response are to be arranged, the pages that are contained in the 30-page count will need to be non-sequential, since some of these sheets counting toward the 30-page limit will be contained in Section 2, while others will need be arranged non-sequentially within Section 3. |
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Answer:
It is up to the discretion of Respondents as to how to number the pages. However, it is logical to begin with the documents listed in Section 2. |
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| Date Asked: 06/07/2018 | Date Answered: 06/08/2018 |
| Poster: Caroline Cianni | Company: CDM Smith |
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Question:
Should each Section 3 for each subconsultant be tabbed separately? We respectfully request that RIDOT consider not including resumes or DBE subconsultant information toward the 30 page count |
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Answer:
Tabs within Sections would be helpful. Respondents will not be penalized for exceeding 30 pages. It is a guideline. This will be further clarified in an Addendum |
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| Date Asked: 06/07/2018 | Date Answered: 06/08/2018 |
| Poster: Caroline Cianni | Company: CDM Smith |
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Question:
Are originals of any of the forms required in one of the 6 hard copies? |
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Answer:
Include the original forms in the original Proposal only. |
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| Date Asked: 06/07/2018 | Date Answered: 06/08/2018 |
| Poster: Caroline Cianni | Company: CDM Smith |
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Question:
In what portion of the proposal do the approach and schedule go? Are they included in the page count? |
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Answer:
Approach and Schedule should be included in Section 2. |
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| Date Asked: 06/07/2018 | Date Answered: 06/08/2018 |
| Poster: Caroline Cianni | Company: CDM Smith |
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Question:
Does the 30 page double sided count mean a) 15 sheets of paper printed double sided to show pages 1-30 or b) 30 sheets of paper printed double sided to show pages 1-60? |
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Answer:
30 sheets of paper printed double sided to show pages 1-60 |
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| Date Asked: 06/07/2018 | Date Answered: 06/08/2018 |
| Poster: Caroline Cianni | Company: CDM Smith |
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Question:
For DBEs, there is a DBE letter from sub to prime reviewed (bottom of pg. 15 of RFP) – is this the same letter as the sub letter to primes at the start of Section 3, or should DBEs give us 2 letters? |
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Answer:
One Letter |
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| Date Asked: 06/07/2018 | Date Answered: 06/08/2018 |
| Poster: Joseph Giordano | Company: GRA, a division of GM2 |
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Question:
The Professional Liability Insurance requirement under the current task order contracts is “a minimum aggregate amount of $1,000,000.” Item VI of the RFP calls for Professional Liability Insurance of $5,000,000. That is a very large increase. Is that requirement correct? |
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Answer:
Yes |
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| Date Asked: 06/07/2018 | Date Answered: 06/08/2018 |
| Poster: Tom Pechillo | Company: BL Companies |
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Question:
Is it permissible for the Project Manager and Lead Designer to be the same individual? |
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Answer:
Yes |
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| Date Asked: 06/06/2018 | Date Answered: 06/07/2018 |
| Poster: Lauren | Company: Stantec Consulting Service |
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Question:
Are section dividers between the main dividers, i.e., Section 1, 2, 3, included in the 30 page count? |
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Answer:
No |
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| Date Asked: 06/06/2018 | Date Answered: 06/07/2018 |
| Poster: Marty Pierce | Company: Steere Engineering |
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Question:
Is it acceptable, without negatively affecting the scoring process, to include a Sub-consultant who is in the process of obtaining a Rhode Island Certificate of Authorization and anticipates having it prior to the assignment of Task Orders? |
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Answer:
Pursuant to the provisions of the Rhode Island registration law regarding engineering R.I. Gen. Laws § 5-8-1 et seq., any firm who practices or offers to practice engineering within the State of Rhode Island must obtain a certificate of authorization to do so prior to practicing or offering to practice engineering in this State. |
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| Date Asked: 06/04/2018 | Date Answered: 06/05/2018 |
| Poster: Jeff Lewis | Company: Garofalo |
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Question:
Type your questions here. On Page 18 of the RFP under Relevant Work Experience it gives the criteria for each level of scoring. Must a firm have complex bridge design experience to be able to receive the highest score? |
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Answer:
No. However, firms with more experience with more complex bridge designs will score higher |
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| Date Asked: 06/01/2018 | Date Answered: 06/05/2018 |
| Poster: Jeff Lewis | Company: Garofalo |
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Question:
On page 10 of the RFP there is the statement that firms submitting as a prime may not respond as a sub on another team. Is the intent to prevent firms submitting as a prime to not be a sub on another team for some of the secondary tasks such as survey or just that they can't be a sub for additional bridge work? |
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Answer:
Firms responding as a PRIME Consultant in Bridge Preservation-Category 1 or Bridge Reconstruction-Category 2 may not respond as a Sub-consultant on another project team within that same category. However, you may respond as a Sub-Consultant in the other category. |
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| Date Asked: 06/01/2018 | Date Answered: 06/05/2018 |
| Poster: Kathy Rodo | Company: BL Companies |
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Question:
Are we allowed to pursue one Category as a Prime and the other Category as a Subconsultant? For example, could we simultaneously pursue Category 1 – Bridge Preservation as a Prime, and Category 2 – Bridge Reconstruction as a Subconsultant to another firm? |
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Answer:
Yes |
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| Date Asked: 06/01/2018 | Date Answered: 06/05/2018 |
| Poster: Kathy Rodo | Company: BL Companies |
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Question:
Is a resume required for each of the proposed subconsultants? Or just key resumes at our discretion? |
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Answer:
Submit resumes for key personnel for both Prime and Sub-Consultants |
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| Date Asked: 06/01/2018 | Date Answered: 06/04/2018 |
| Poster: Kathy Rodo | Company: BL Companies |
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Question:
Can those services listed on Page 7 of the RFQ which are traditionally vendor-type field services, such as Subsurface Investigation, Traffic Data Collection and Materials Testing be added once an individual assignment is received? |
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Answer:
Respondents should also include potential fee-based services since the qualifications of the entire team will be evaluated. |
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| Date Asked: 06/01/2018 | Date Answered: 06/08/2018 |
| Poster: Kathy Rodo | Company: BL Companies |
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Question:
Is it permissible for the Project Manager and Lead Designer to be the same individual? |
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Answer:
Yes |
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| Date Asked: 05/29/2018 | Date Answered: 05/30/2018 |
| Poster: Mark Greenleaf | Company: Commonwealth Engineers & Consultants, Inc. |
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Question:
RFP Page 13, section X, table: Please confirm that "Resumes or SF330 Section E for key personnel" for Primes and Sub-consultants are included in the 30 page limit. These will take up a significant amount of the 30 pages if included. Also, please confirm that the 30 page limit applies overall, and not per "SECTION". |
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Answer:
Resumes or SF 330 for key personnel for Primes and Sub-consultants are included in the 30 page (double sided) limit. This is an "overall" limit-not per section. The 30 page limit is a guideline. Respondents will not be penalized for submitting Proposals that exceed 30 pages-not including exhibits or required forms. |
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